**NOTE: For CDEM CORD submission guidelines, please click here.**
Instructions to Authors: Submission Guidelines
The Western Journal of Emergency Medicine: Integrating Emergency Care with Population Health (WestJEM) solicits contributions for publication through www.westjem.com.
Before submitting, please review the Submission Guidelines here or see below.
|Category||Word Count Limit||Figure, Tables and Images Limit (combined)||Abstract Limit|
|Brief Research Report||1500||2||350|
|Brief Educational Advances||1500||1||350|
|Systems of Medicine||4000||5||300|
|Health Policy Analysis||4000||5||350|
|ALiEM Peer-Reviewed Online Media and Pedagogical Technologies||3000||5||350|
|Letters to the Editor||700||None||None|
For detailed Case Report and Images in Emergency Medicine guidelines, please click here. WestJEM adheres to the Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication (http://www.icmje.org/icmje-recommendations.pdf).
To facilitate prompt peer review, before submitting, please adhere to the following guidelines. Papers submitted without these features will be returned to the authors for completion.
- Upload manuscript as a Microsoft Word document
- Entire paper in one document (but without title page) including abstract, text with tables and figures embedded within the paper in the order in which they are cited, and references.
- Blinded with all author information and study locations removed throughout
- Each individual table/figure with its associated legend and footnotes (if present) on the same page (All legends must be sufficiently explanatory that they could be understood without reference to the article itself.)
- Appendices should be uploaded as separate documents under “Supplemental Files”
- All authors’ full titles, affiliations, and contact emails
- Title page with author information (not to be shared with reviewer to maintain blinding)
- Cover letter including corresponding author contact information
- Brief statement of justification, importance, and fit with the niche of the journal
- Conflicts of interest (outside jobs, consultations, stocks, research support, financial interests, honoraria, speaker fees, military support, etc.)
- Address and complete contact information for corresponding author
- Have you received any grants for your manuscript? Please answer this question in the form of a “yes” or “no” statement. If “yes”, list any grants received for the manuscript, and if this includes an NIH or CDC grant, please provide the grant number.
- Are any authors on the manuscript members of one of WestJEM’s sponsoring societies (ACOEP, California ACEP, & Cal/AAEM)? Please answer this question in the form of a “yes” or “no” statement. If “yes”, state the names of the authors that are members.
- Title page should include
- Authors with respective titles (MD, PhD, MS, etc), institutions, and departments (12 author limit).
- Which meeting (if any) where the research was presented.
- Word count
- Corresponding author with complete contact information including phone number(s).
- Individual files for figures, tables, and videos
- Images in original format (.jpeg, .png, .gif, .tiff, .bmp, etc)
- Videos must be in .mov, .mp4, or .flv format
- Tables in Microsoft Word documents
- Signed patient waiver and permissions form acknowledging potential publication and accessibility on the internet for figures/videos containing a patient’s face, eyes, or other identifiers
- Include title at the top of the first page (limited to 100 characters including spaces). Spell out all abbreviations no matter how obvious, for example, “emergency department”
- Include abstract before body
- Structured abstract: Introduction, Methods, Results, Conclusion
- Non-structured abstract (Review manuscripts only): Paragraph narrative
- Continuous line numbering is included in left-hand margin [WORD directions: Page Layout →Line Numbers →Continuous]
- Text in 12 point Times New Roman font
- Entire manuscript is double-spaced including references
- All footnote numbering must be in superscript format (Ctrl shift +) with the number following punctuation per this example: …to develop a standard of care.23
- List major headlines in BOLD, UPPERCASE lettering without colon
- Subheadings are in bold and in title case lettering (first letter of each word is capitalized)
- Original Research: ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, LIMITATIONS, CONCLUSION, REFERENCES
- Brief Research Report: ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, LIMITATIONS, CONCLUSION, REFERENCES
- Review: ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, LIMITATIONS, CONCLUSION, REFERENCES
- Educational Advances: ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, LIMITATIONS, CONCLUSION, REFERENCES
- All figures/tables/videos to be referenced within text of manuscript in the order they appear
- Make sure that there are no titles or bold fonts in figures/images/tables
- Fully descriptive legends for each figure and table such that they could stand alone if removed from the context of the larger paper.
- Table legends are above the table and Figure legends are below the figure
- Abbreviations in figures/tables must be spelled out or notated in legend or footnote, even if already done so in text
- Include an excel document of tables/figures as a supplementary file if present
- All line art figures have a minimum resolution of 600 dots per inch (DPI) and images 300 DPI
- To check DPI: Right click image file, Click “Properties”, found under Details
- To change DPI: Open image using Photoshop, Click “Image”→Image Size→ Resolution→ 600 pixels/inch
- Every figure/video includes contrasting black or white arrows clearly pointing to important (even obvious) findings
- Tables are made in a Microsoft Word document using “Insert Table” function
- Each column must have a heading
- Minimum size of 2 X 2
- Every row/column, including subcategories (i.e. female and male subcategories below gender category) should be split into own cells. This includes corresponding data for each sub-category.
- Subcategories should be indented by 0.125 inches
- Sub-subcategories should be indented by 0.25 inches
Example Table: Type fully descriptive legend here. (List all abbreviations here).
|Heading 1||Heading 2|
- Up to 1 minute for radiologic findings such as ultrasound, CT, or MRI
- Up to 5 minutes for other videos (e.g. demonstrations of a procedure)
- Videos must be narrated or annotated
- List any grants received for the manuscript, and if this includes an NIH or CDC grant then provide the grant number
- Conflicts of interest if any exist
- Name anyone you would like to acknowledge who is not an author on the manuscript but contributed to the study
- All submissions must contain references
- They must be listed in the order in which they first appear in text (not alphabetically)
- References follow the American Medical Association Citation Style Guide. (http://www.lib.jmu.edu/citation/amaguide.pdf) except:
- Authors: List up to three authors, before putting et al. If there are only two authors, replace comma between names with “and”
- Remove DOI
- Delete spaces between publication year, volume, issue, and page numbers
- In-text reference numbers should be placed after the period as a superscript, like this.1
- Arabic numerals (i.e. 1,2,3) are used instead of roman numerals (i.e. i, ii, iii)
- Journal names must be abbreviated and italicized
|Study Design||Reporting Guidelines|
|Randomized controlled trial (RCT) superiority design||CONSORT Statement (Begg et al, JAMA 1996, 276(8), 637-9) http://www.ncbi.nlm.nih.gov/pubmed/8773637|
|RCT with non-inferiority/equivalence design||Modified CONSORT Statement (Piaggio et al, JAMA 2006: 295, 1152-1160) http://www.ncbi.nlm.nih.gov/pubmed/23268518|
|Systematic review of therapeutic interventions||PRISMA Statement (Moher et al, Int J. Surg. 2010, 8: 336-341) http://www.ncbi.nlm.nih.gov/pubmed/10584742|
|Diagnostic test performance study||STARD Statement (Bossuyt et al, Clin Chem 2003, 49: 1-6) http://www.ncbi.nlm.nih.gov/pubmed/12507954|
|Standards for Reporting Implementation Studies (StaRI) Statement||
Standards for Reporting Implementation Studies (StaRI) Statement (H Pinock et al, BMJ 2017, 356)
Additional Resources: Standards for Quality Improvement Reporting Excellence (SQUIORE): http://www.squire-statement.org/ For Step-by-Step directions on how to upload your article, click for a PDF here: Instructions for Uploading a New Submission
For additional reporting guidelines please visit http://www.equator-
Updated August, 2017