WestJEM Submission Guidelines

**NOTE: For CDEM CORD submission guidelines, please click here.**

Instructions to Authors: Submission Guidelines

The Western Journal of Emergency Medicine: Integrating Emergency Care with Population Health (WestJEM) solicits contributions for publication through www.westjem.com.

Before submitting, please review the Submission Guidelines here or see below. 

Guidelines:

Category Word Count Limit Figure, Tables and Images Limit (combined) Abstract Limit
Original Research 4000 7 350
Brief Research Report 1500 2 350
Review 4000 5 350
Case Report 1750  3 100
Editorials (Invited) 2000 None None
Images in Emergency Medicine 300 3 None
Educational Advances 4000 5 350
Brief Educational Advances 1500 1 350
Systematic Review 3000 5 350
Letters to the Editor 700 None None
Health Policy Analysis 4000 5 350
ALiEM Peer-Reviewed Online Media and Pedagogical Technologies 3000 5 350

For detailed Case Report and Images in Emergency Medicine guidelines, please click HERE. WestJEM adheres to the Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication (http://www.icmje.org/icmje-recommendations.pdf).

Submission Checklist

To facilitate prompt peer review, before submitting, please adhere to the following guidelines. Papers submitted without these features will be returned to the authors for completion.

  • Upload manuscript as a Microsoft Word document
    • Entire paper in one document (but without title page) including abstract, text with tables and figures embedded within the paper in the order in which they are cited, and references.
    • Blinded with all author information and study locations removed throughout
  • Each individual table/figure with its associated legend and footnotes (if present) on the same page (All legends must be sufficiently explanatory that they could be understood without reference to the article itself.)
  • Appendices should be uploaded as separate documents under “Supplemental Files”
  • All authors’ full titles, affiliations, and contact emails
  • Title page with author information (not to be shared with reviewer to maintain blinding)
  • Cover letter including corresponding author contact information
    • Brief statement of justification, importance, and fit with the niche of the journal
    • Conflicts of interest (outside jobs, consultations, stocks, research support, financial interests, honoraria, speaker fees, military support, etc.)
    • Address and complete contact information for corresponding author
  • Title page should include
    • Authors with respective titles (MD, PhD, MS, etc), institutions, and departments (12 author limit).
    • Which meeting (if any) where the research was presented.
    • Word count
    • Corresponding author with complete contact information including phone number(s).
  • Individual files for figures, tables, and videos
    • Images in original format (.jpeg, .png, .gif, .tiff, .bmp, etc)
    • Videos must be in .mov, .mp4, or .flv format
    • Tables in Microsoft Word documents
  • Signed patient waiver and permissions form acknowledging potential publication and accessibility on the internet for figures/videos containing a patient’s face, eyes, or other identifiers

 

Format

  • Include title at the top of the first page (limited to 100 characters including spaces). Spell out all abbreviations no matter how obvious, for example, “emergency department”
  • Include abstract before body
    • Structured abstract: Introduction, Methods, Results, Conclusion
    • Non-structured abstract (Review manuscripts only): Paragraph narrative
  • Continuous line numbering is included in left-hand margin [WORD directions: Page Layout →Line Numbers →Continuous]
  • Text in 12 point Times New Roman font
  • Entire manuscript is double-spaced including references
  • All footnote numbering must be in superscript format (Ctrl shift +) with the number following punctuation per this example: …to develop a standard of care.23

 

Headlines

  • List major headlines in BOLD, UPPERCASE lettering without colon
    • Subheadings are in bold and in title case lettering (first letter of each word is capitalized)
  • Original Research: ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, LIMITATIONS, CONCLUSION, REFERENCES
  • Brief Research Report: ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, LIMITATIONS, CONCLUSION, REFERENCES
  • Review: ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, LIMITATIONS, CONCLUSION, REFERENCES
  • Educational Advances: ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION, LIMITATIONS, CONCLUSION, REFERENCES

 

Figures/Tables

  • All figures/tables/videos to be referenced within text of manuscript in the order they appear
  • Fully descriptive legends for each figure and table such that they could stand alone if removed from the context of the larger paper.
  • Abbreviations in figures/tables must be spelled out or notated in legend or footnote, even if already done so in text
  • All line art figures have a minimum resolution of 600 dots per inch (DPI) and images 300 DPI
    • To check DPI: Right click image file, Click “Properties”, found under Details
    • To change DPI: Open image using Photoshop, Click “Image”→Image Size→ Resolution→ 600 pixels/inch
  • Every figure/video includes contrasting black or white arrows clearly pointing to important (even obvious) findings
  • Tables are made in a Microsoft Word document using “Insert Table” function
    • Each column must have a heading
    • Minimum size of 2 X 2
    • Every row/column, including subcategories (i.e. female and male subcategories below gender category) should be split into own cells. This includes corresponding data for each sub-category.
    • Subcategories should be indented by 0.125 inches
      • Sub-subcategories should be indented by 0.25 inches

 

Example Table: Type fully descriptive legend here. (List all abbreviations here).

Heading 1 Heading 2
Gender 0.00
     Female 0.00
     Male 0.00

 

Videos

  • Up to 1 minute for radiologic findings such as ultrasound, CT, or MRI
  • Up to 5 minutes for other videos (e.g. demonstrations of a procedure)
  • Videos must be narrated or annotated

 

References

  • All submissions must contain references
  • They must be listed in the order in which they first appear in text (not alphabetically)
  • References follow the American Medical Association Citation Style Guide. (http://www.lib.jmu.edu/citation/amaguide.pdf) except:
    • Authors: List up to three authors, before putting et al. If there are only two authors, replace comma between names with “and”
    • Remove DOI
    • Delete spaces between publication year, volume, issue, and page numbers
  • In-text reference numbers should be placed after the period as a superscript, like this.1
    • Arabic numerals (i.e. 1,2,3) are used instead of roman numerals (i.e. i, ii, iii)
  • Journal names must be abbreviated and italicized

 

Study Design Reporting Guidelines
Randomized controlled trial (RCT) superiority design CONSORT Statement (Begg et al, JAMA 1996, 276(8), 637-9) http://www.ncbi.nlm.nih.gov/pubmed/8773637
RCT with non-inferiority/equivalence design Modified CONSORT Statement (Piaggio et al, JAMA 2006: 295, 1152-1160) http://www.ncbi.nlm.nih.gov/pubmed/23268518
Systematic review of therapeutic interventions PRISMA Statement (Moher et al, Int J. Surg. 2010, 8: 336-341) http://www.ncbi.nlm.nih.gov/pubmed/10584742
Diagnostic test performance study STARD Statement (Bossuyt et al, Clin Chem 2003, 49: 1-6) http://www.ncbi.nlm.nih.gov/pubmed/12507954

Additional Resources: Standards for Quality Improvement Reporting Excellence (SQUIORE): http://www.squire-statement.org/ For Step-by-Step directions on how to upload your article, click for a PDF here: Instructions for Uploading a New Submission

Updated April, 2016

 

Contact Information

WestJEM/ Department of Emergency Medicine
UC Irvine Health

333 The City Blvd. West, Rt 128-01
Suite 640
Orange, CA 92868, USA
Phone: 1-714-456-6389
Email: editor@westjem.org

Our Philosophy

Emergency Medicine is a specialty which closely reflects societal challenges and consequences of public policy decisions. The emergency department specifically deals with social injustice, health and economic disparities, violence, substance abuse, and disaster preparedness and response. This journal focuses on how emergency care affects the health of the community and population, and conversely, how these societal challenges affect the composition of the patient population who seek care in the emergency department. The development of better systems to provide emergency care, including technology solutions, is critical to enhancing population health.